5 · Supplier POs — purchase-to-pay

Stage 3 is the supplier side of the sales order: the POs generated from the SO are issued, goods are received against them (GRN), the supplier bill is recorded and the supplier is paid. One PO is created per awarded supplier — for CORAL SEA that's two: PO-20260707-MX1H9A (Acme) and PO-20260707-1N3FKQ (Blue Ocean). live · CORAL SEA

Issue PO

draft → approved → issued

GRN

Record GRN

goods received & posted

BILL

Record Bill

draft AP invoice from billable qty

PAY

Pay Supplier

payment posted → bill settled

5.1 The Supplier POs stage & issuing

Press 3 (or click Supplier POs). The left column lists every PO; the main panel shows the focused PO with its lines and any attached GRN / bill / payment. Freshly generated POs land as draft.

CORAL SEA draft supplier POs — The two generated POs on CORAL SEA — Acme 21.60 and Blue Ocean 14.40, both draft.

Issue All Drafts opens the batch-issue modal — each supplier receives one PDF email with their consolidated PO. Approving + issuing moves each PO DRAFT → APPROVED → ISSUED.

Issue All Draft Supplier POs modal — The *Issue All Draft Supplier POs* modal — one consolidated PO email per supplier. Views: Per-PO / Matrix / By status / By Quote. Each PO carries the supplier's frozen order-from / pay-to **address snapshot** and the customer-requirement snapshot from the originating RFQ line.

CORAL SEA issued supplier POs — Both POs issued — each PO row now exposes **Record GRN**, and the doc-strip shows Goods Receipts awaiting delivery.

5.2 Record the GRN

On an issued PO, Record GRN captures received quantities per line (receiver + received qty; rejected qty optional) and posts a goods-receipt note, moving the PO's receiving status toward fully_received.

Record Goods Receipt (GRN) modal — The *Record Goods Receipt (GRN)* modal for the Blue Ocean PO — RECEIVED BY, per-line **received** and **rejected** qty. Posting produced `GRN-2026-3FKQ-001`. Tip: the two qty boxes are *received* + *rejected* — set rejected to 0 for a clean receipt.

5.3 Record the supplier bill

Record Bill preloads the billable (received) quantity and creates a draft AP invoice (ap_doc). Posting it recognises the payable.

Record Supplier Bill (AP Invoice) modal — The *Record Supplier Bill (AP Invoice)* modal — invoice date, the supplier's own invoice number (`VENDOR_DOC_NO`), and the bill qty (pre-filled from the GRN). This produced `BILL-20260707-TSKJJK` (14.40).

Description / remark carry. The bill inherits the PO line's description & remark so the AP document reads the same as the goods that were received and the customer order that drove them.

5.4 Pay the supplier & the populated stage

Post Bill then Pay Supplier loads the supplier's open bills, applies the payment and Post Payment — auto-settling the AP document and closing the purchase-to-pay loop.

CORAL SEA Supplier POs stage populated — The populated Supplier POs stage for CORAL SEA — the Blue Ocean PO shown **received** with its GRN and bill, alongside the Acme PO. Right rail: Procurement Summary (total PO value, suppliers involved) and the activity feed (supplier quotes PQ-02868 / PQ-02869, PO + GRN events).

Full cycle, one workbench. RFQ → award → SO → (PO → GRN → bill → pay) and (pick → pack → DO → invoice) — every document in the CORAL SEA port call is reachable from its four stage tabs, its doc-strip and its activity feed, with the Financial Summary reconciling customer revenue against supplier cost the whole way.